Clear Systems Ltd can be contacted on +44 (24) 76 231 440 (voice) and 231 451 (Fax and Ans.m/c).

TIME+ logoTIME+ Sample Reports and Enquiries:

Introduction

TIME+ collects clocking transactions from TIME+ TimeClocks and posts them to a multi-user database. The transactions are posted to a seperate audit file and to an employee history file. As transactions are posted to the employee history file they are qualified by reference to each employee's working pattern schedule. The employee history file holds both original and amended clockings as well as payable hours and absence calculated according to the rules set per working pattern.

User access to TIME+ is via a customisable login and menu system that enables restriction of access to both menu options and sub-sets of the database.
For example: a Warehouse Supervisor's login may have a menu that only has access to The Weekly Clockings Report, Employee Status Enquiry and Employee Details Enquiry - with the additional restriction that only employees in his Department, Site and Location are accessible for just the last two weeks' data. Whereas a Payroll Manager's login may have a menu that has The Payable Time Report, Payroll Approval Report and Working Time Regulations Report for her Site; and the HR Director's login may have the same menu but for all sites.

Sample Reports:

All reports have extensive run-time selection filters and options, including a choice of print or display

Sample Enquiries:

Enquiries use either run-time selection filters or look-up lists and may automatically refresh as appropriate.

Transaction Audit

The Transaction Audit shows an audit trail of clocking transactions for the selected employees and/or dates. There is a transaction sequence number for each employee. The badge number, terminal, date and time (to the nearest second) are shown. Employee name is not shown to allow the report to be made available to external organisations - tribunals etc.

TA31        TRANSACTION AUDIT REPORT           Page    2
                                     07:40:45am  28 Mar 1999
Employee Seq No. Terminal     Badge   Date      Time
      10      11 1             9694 20 MAY 97 08:25:39 In
      10      12 1             9694 20 MAY 97 16:30:42 Out
      10      13 1             9694 21 MAY 97 08:29:24 In
      10      14 1             9694 21 MAY 97 16:38:18 Out
      10      15 1             9694 22 MAY 97 07:46:13 In
      10      16 1             9694 22 MAY 97 12:00:38 Out
      10      17 1             9694 22 MAY 97 12:29:57 In
      10      18 1             9694 22 MAY 97 18:30:41 Out
     964      13 1             6027 19 MAY 97 08:35:55 In
     964      14 1             6027 19 MAY 97 16:58:47 Out
     964      15 1             6027 20 MAY 97 08:25:42 In
     964      16 1             6027 20 MAY 97 16:30:47 Out
     964      17 1             6027 21 MAY 97 08:29:30 In
     964      18 1             6027 21 MAY 97 16:38:03 Out
     964      19 1             6027 22 MAY 97 07:46:04 In
     964      20 1             6027 22 MAY 97 12:00:36 Out
     964      21 1             6027 22 MAY 97 12:29:54 In
For: Department SLMA; Date 19MAY99-23MAY99.

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Weekly Clockings Report

The Weekly Clockings Report shows the clockings for the selected employees in a weekly format. More than one week may be selected - giving the option to show several weeks, say a month, at a time.

TA58            WEEKLY CLOCKINGS REPORT  07:40:45am  28 May 1999  Page 1
Dept: Salesman Demo
Employee Name      Number       Mon    Tues   Weds   Thurs  Fri    Sat    Sun
Fotheringay Sand        9   In 08:35+ 08:25- 08:29- 07:45
19 MAY 97                  Out 17:00- 16:30  16:38  12:00-
                            In                      12:29-
                           Out                      18:30
POTTS W               964   In 08:35+ 08:25- 08:29- 07:46
19 MAY 97                  Out 16:58  16:30  16:38  12:00-
                            In                      12:29-
                           Out                      19:01
Powell Louise          10   In 08:00  08:25- 08:29- 07:46
19 MAY 97                  Out 12:30  16:30  16:38  12:00-
                            In                      12:29-
                           Out                      18:30
For: (SALESMAN) Date 19MAY99-23MAY99; Department SLMA

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Roll Call Report

The Roll Call Report shows the status of all selected employees. By default this is as at the time of the report, but a report can be produced for any specific date & time from the history database. Where employees are not present the day code and absence reason, if known, are shown.

TA30              ROLL CALL REPORT          10:41:53am  05 Jul 1999  Page    1
   
Name            Employee   Time      Status       Day code description 
Dept: Time+ demo dept
BURTON W.T.        21      07:50 In  Present      DAYS-NORMAL                  
BURTON-COX P.G.    22      07:54 In  Present      DAYS-NORMAL                  
BURTON-DAVIES A    23      08:01 In  Present      DAYS-NORMAL                  
BUTLER G.          24      08:13 In  Present      8 Hour Day -                 
BUTLER-JOHNS J.F.  25      07:50 In  Present      DAYS-NORMAL                  
BUXHALL J.M.       26      08:06 In  Present      DAYS-NORMAL                  
Fotheringay Sandy  9       07:56 In  Present      DAYS-NORMAL                  
SAH A              27      07:51 In  Present                                   
SAH Z.             28      07:59 In  Present      DAYS-NORMAL                  
SAINT B.J.         29      07:48 In  Present      DAYS-NORMAL                  
Burt Tony          8       07:47 In  Present      DAYS-NORMAL                  
TROTTER B          1                 Not Present  all day & all IPM Conf.      
Total Employees = 12
      Present   = 11
  Not-Present   = 1

There is also an Employee Status Enquiry that continually displays the current status of all selected employees. The display refreshes either once a minute or when there are any new transactions. Each refresh shows the next page of employees. At any point a Detailed Employee Enquiry may be made by entering Employee Number, Name or Car Reg. Number - each using the intuitive look-up facility.

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Payable Time Report

Payable Time Report produces a report of the Total Hours worked for each employee. Adjustments for early/late clockings are displayed along with hours worked against various rates of pay and hours absent per absence code.

TA33.R     Printed 11:48:18am  05 Jul 1999             CURRENT PAYABLE TIME REPORT             Page    1
                                                Clear Systems Ltd Time & Attendance
Department  DEMO
Clock-no Name.. Date...... Shift. Actual Clock In.. Early In... Out..  Total Excess Payable Pay... Absence AbsRsn Absent Absent
                           Code.. Day Cd Time. Out. /Late Adj.. Adj..        Hours. Time... Code.. Time... Code.. From..  To...
21 BURTON W.T.  MON 15 OCT        D1     08:09 In   Late  08:15 12:00  08:30          08:15 NORM     00:15 LATE    08:00  08:15
                                         17:20 Out  Early 12:30 17:15                 00:15 OT1      00:45 PASS    12:00  12:30
                                                                                                                   17:15  17:30
21 BURTON W.T.  TUE 16 OCT        D1     08:10 In   Late  08:15 12:00  08:45          08:15 NORM     00:15 LATE    08:00  08:15
                                         17:32 Out  Late  12:30 17:30                 00:30 OT1      00:30 PASS    12:00  12:30
21 BURTON W.T.  WED 17 OCT        D1     08:09 In   Late  08:15 12:00  08:45          08:15 NORM     00:15 LATE    08:00  08:15
                                         17:40 Out  Late  12:30 17:30                 00:30 OT1      00:30 PASS    12:00  12:30
21 BURTON W.T.  THU 18 OCT        D1     07:49 In   OK    08:00 12:00  08:45          08:30 NORM     00:45 PASS    12:00  12:30
                                                                                                                   17:15  17:30
                                         17:22 Out  Early 12:30 17:15                 00:15 OT1
21 BURTON W.T.  FRI 19 OCT        D1     08:09 In   Late  08:15 12:00  08:45          07:30 NORM     00:15 LATE    08:00  08:15
                                         17:33 Out  Late  12:30 17:30                 01:15 OT1      00:30 PASS    12:00  12:30
21 BURTON W.T.  SAT 20 OCT        WE     08:13 In   Early 08:13 17:20  09:07  09:07   00:00          00:00
                                         17:20 Out  Early
21 BURTON W.T.  SUN 21 OCT        WE     07:45 In   Early 07:45 17:34  09:49  09:49   00:00          00:00
                                         17:34 Out  Early
                                                                      ------ ------ -------        -------
          total                                                        62:26  18:56   43:30          04:00

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Payroll Approval Report

The Payroll Approval Report produces a breakdown of payable hours at different rates for each employee. This program is used to verify details prior to Payroll Transfer.

TA11         PAYROLL APPROVAL REPORT    11:49:30am  05 Jul 1999  Page    1 
          
Employee    Name                 Total   Rate    Hours       
Dept: Time+ demo dept
21       BURTON  W.T.            62.43   NORM    40.75 Normal Rate         
         Days    15OCT90 - 21OCT90       OT1      2.75 Overtime 1.5        
22       BURTON-COX  P.G.        61.83   NORM    41.00 Normal Rate         
         Days    15OCT90 - 21OCT90       OT1      2.00 Overtime 1.5        
Dept: Sales
2        BURT  A.R.              62.47   NORM    41.00 Normal Rate         
         Days    15OCT90 - 21OCT90       OT1      2.50 Overtime 1.5        
Dept: 
3        BLACK  P.J              62.55   NORM    41.25 Normal Rate         
         Days    15OCT90 - 21OCT90       OT1      2.75 Overtime 1.5        
Dept: SYSTEMS
4        ROGERS  N.J             64.03   NORM    24.75 Normal Rate         
         Days    15OCT90 - 21OCT90       OT1      2.25 Overtime 1.5        
                                         OT2     17.75 Overtime 2.0 
TA11              PAYROLL APPROVAL      11:49:31am  05 Jul 1999  Page    2 
          
Employee    Name                 Total   Rate    Hours       
Total                           313.32   NORM   188.75 Normal Rate         
                                         OT1     12.25 Overtime 1.5        
                                         OT2     17.75 Overtime 2.0        

Payroll Transfer creates a payroll transaction file, ready for use by a Payroll System. Only approved transactions that have not been previously selected will be transferred.

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Working Time Regulations Report

The Working Time Regulations Report has been developed with reference to the dti guidelines published on the web at www.dti.gov.uk/ir/worktime.htm. Multiple schemes may be defined and may be scheduled per employee. Each scheme can have different reference periods (rolling and fixed), lists of qualifying Pay Codes, Absence Codes and associated formulae. The report covers weekly working limits, night time working limits, rest break & rest period minima with the appropriate special provisions for adolescent workers.

TA71           WORKING TIME REGULATIONS REPORT  12:48:44 29 SEP 1998  Page 1
Employee    Name                             -Working-Hours--  Planned-Night-Wk
                                             Average   Excess  Average   Excess
4        Dugwort Fred            (under 18)    53:00    05:00    09:37    01:37
         12 SEP 98 to 27 SEP 98 Default Rolling Scheme
12 SEP 98 -  Daily Rest Hours 09:00 less than 12:00 (under 18)
13 SEP 98 -  Daily Rest Hours 09:00 less than 12:00 (under 18)
14 SEP 98 -  Daily Rest Hours 09:00 less than 12:00 (under 18)
15 SEP 98 -  Daily Rest Hours 09:00 less than 12:00 (under 18)
17 SEP 98 -  Daily Break Time 00:12 less than 00:30 after 04:30 hrs (under 18)
18 SEP 98 -  Daily Rest Hours 09:00 less than 12:00 (under 18)
18 SEP 98 - Weekly Rest Hours 27:00 less than 48:00 (under 18)
20 SEP 98 -  Daily Rest Hours 08:00 less than 11:00
21 SEP 98 -  Daily Break Time 00:15 less than 00:20 after 06:00 hrs
24 SEP 98 - Weekly Rest Hours 14:30 less than 24:00

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Employee Status Enquiry

The Employee Status Enquiry continually displays the current status of all selected employees. The display refreshes either once a minute or when there are any new transactions. Each refresh shows the next page of employees. At any point an Employee Details Enquiry may be made by entering Employee Number, Name or Car Reg. Number - each using the look-up facility.

 TA54 Employee Status Enquiry                               15:53 Mon 19 Jun 00
 BURTON W.T.                           In    08:15 Mon
 BURTON-COX P.G.                       In    07:51 Mon
 BURTON-DAVIES A                       In    07:49 Mon
 BUTLER-JOHNS J.F.                     In    07:41 Mon
 BUXHALL J.M.                          In    07:39 Mon
 Fotheringay Sandy                     not present
 Fowler Stephen                        not present
 POTTS W                               not present
 Powell Louise                         not present
 Rogers Nick                           Out   15:02 Mon Out on Business
 SAH A                                 In    07:59 Mon
 SAH Z.                                In    08:17 Mon
 SAINT B.J.                            In    08:05 Mon
 SWAIN PAMELA                          In    08:19 Mon
 Visitor A                             In    07:37 Mon

Page 1 of 1 - F1=escape, backspace=pause OR enter=refresh ROG____

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Employee Details Enquiry

The Employee Details Enquiry shows current information for the selected employee.This includes: the most recent clocking , contact information, the current Day Code, key attributes such as Department etc, and any planned absences for now and the future. There are options to see the Current Clockings and/or Current Payable Time Reports for the Employee - as well a a link to compatible eMail systems.

TA01.E                    EMPLOYEE DETAILS ENQUIRY                   19 JUN 00

     Clock no        4

     Name            Rogers                  Address      Leamington Spa
     Initials        Nick                                 Warks
     ------------Last Clocking--------------
     Date            Mon 19 Jun 00
     Time            16:02 Out Out on Busine Next of kin
     Terminal        0                       User 1
                                             User 2
     Home Telephone  01908 222412            User 3
     Work Extension  134 nick                User 4       NICKRCLR.BMP
                                             User 5       0860 247 999
     Day Code        D1 DAYS-NORMAL          Car Reg. No  M99 XYZ

     Site            MK   MILTON KEYNES      Planned Absence     From - To
     Department      SLMA Salesman Demo      Out on Business     19 Jun  19 Jun
     Location        MK   MILTON KEYNES      Holiday             20 Jul  20 Jul
     Badge No.       50138                   Bank Holiday        28 Aug  28 Aug
                                             Training            29 Aug  01 Sep


Enter to continue, 'C'lockings, 'R'eport or M to send Mail ____

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Choice of user clients

TIME+ is designed to be used in a variety of user environments. The Report and Enquiry examples shown above are accessible on the simplest of clients such as Windows Telnet, Linux X-Term or even data entry terminals.
Other optional clients are Host Access, a sophisticated Windows client, and Web Browsers such as Explorer, Netscape and Opera. Some examples are shown below:

HostAccess - Windows Client
Web Browser Client

If you require further information or assistance please contact Clear Systems at the address below or email us at Sales@ClearSystems.co.uk

Clear Systems Limited 48 Queens Road, Coventry, CV1 3EH, UK. 024 76 231 440, fax 231 451. TIME+ Clear Systems Ltd 1989-2000 for Time and Attendance, Flexitime, Access Control and Job Tracking.